A Handover Protocol is a formal document or digital record that documents the transfer of responsibility for an item, asset, or equipment from one party to another—typically at the start or end of a rental or service period.
After clicking on Handover Protocol you will see Handover Protocol Card which contains basic information about Taking-Over and Returning of rent item.
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Click on button Print Protocol and see all information are reflected from system into protocol.
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Make notes of damages per particular Rent Item via Manage/Damages.
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This damage is also reflected into damaged rent item (on Rent Item Card).
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In case the damage is still not actual anymore it can be inactivated
The damage is also shown in Handover Protocol. In case the item was damaged before you rent it and is still active, you will see it in part Taking-over damages. In case the item was damaged by you during the rent, it will be shown in part Returning damages.
Description of fields in Handover Protocol
General
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Contract No.
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The unique identifier of the rental contract associated with the handover.
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Company Name
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The name of the rental service provider or owning company.
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Company Address
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The street address of the rental company.
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Company City
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The city where the rental company is located.
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Company Post Code
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The postal/ZIP code of the rental company's address.
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Renter No.
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The system-generated or assigned ID number for the renter.
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Renter Name
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The full name of the person or organization renting the item(s).
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Renter City
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The city where the renter is located.
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Renter Post Code
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The postal/ZIP code for the renter's location.
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Authorized User No.
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The ID of the person authorized to receive or return items on behalf of the renter.
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Authorized User Name
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The full name of that authorized representative.
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Rent From [Date]
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The date the rental begins.
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Rent From [Time]
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The time of day the rental begins.
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Rent To [Date]
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The scheduled end date of the rental.
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Rent To [Time]
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The scheduled end time of the rental.
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Contract Note 1
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A free-text field for specific notes or instructions tied to the contract.
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Package Code
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The code representing a predefined group of rented items.
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Package Description
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A brief description of what's included in the rental package.
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Taking-Over
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Handed-over By [Taking-Over]
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The person chosen from List of Employees who handed the items over to the renter.
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Information is brought to Handover Protocol Subform Lines.
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Handed-over By Name [Taking-Over]
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Full name of the person
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Information is brought to Handover Protocol Subform Lines.
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Taking-over By [Taking-Over]
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The renter’s representative receiving the items. Value is taken from List of Contacts of selected Renter No.
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Information is brought to Handover Protocol Subform Lines.
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Taking-over By Name [Taking-Over]
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Full name of the person receiving the items.
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Information is brought to Handover Protocol Subform Lines.
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Document No. 1 [Taking-Over]
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The reference number for the handover document signed at the start.
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Information is brought to Handover Protocol Subform Lines.
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Returning (Finish Whole Rent)
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Date [Returning]
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The calendar date when the rental items are actually returned to the rental company.
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Inserted information will be saved to Rent Lines and Handover Protocol Subform Lines
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Time [Returning]
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The exact time of day the items are returned.
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Inserted information will be saved to lines and Handover Protocol Subform Lines
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Handed-over By [Returning]
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The identifier of the person (renter’s contact) who is returning the rented items.
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Inserted information will be saved to Rent Lines and Handover Protocol Subform Lines
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Handed-over By Name [Returning]
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The full name of the person returning the items.
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Inserted information will be saved to Rent Lines and Handover Protocol Subform Lines
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Document No. 1 [Returning]
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A reference number assigned to the return handover document — used for record-keeping and proof of return.
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Information is brought to Handover Protocol Subform Lines.
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Taking-over By [Returning]
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The identifier or code of the employee from the rental company who is receiving the returned items.
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Information is brought to Handover Protocol Subform Lines.
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Taking-over By Name [Returning]
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The full name of the person who accepted the returned items on behalf of the rental company.
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Information is brought to Handover Protocol Subform Lines.
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Handover Protocol Subform
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Damages
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Damage Description
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Issue Date
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Date of Issue
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Rent No.
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Rent No. identification
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Repair Date
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Date of Repair
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Active
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if the boolean is YES, information about damaged Rent Item is displayed during releasing an item in new rent
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Rent Item No.
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ID Number
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Item Description
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Serial Number
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Date [Taking-Over]
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Time [Taking-Over]
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Handed-over By [Taking]
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Handed-over By Name [Taking-Over]
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Taking-over By [Taking-Over]
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Taking-over By Name [Taking-Over]
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Document No. 1 [Taking Over]
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Unit Status [Taking-Over]
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Starting count of units
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Active Damages
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Unit Status [Returning]
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Ending count of units (Starting status + Consumation = Ending Status)
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Date [Returning]
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Time [Returning]
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Handed-over By [Returning]
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Handed-over By Name [Returning]
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Document No. 1 [Returning]
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Taking-over By No. [Returning]
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Taking-over By Name [Returning]
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Do Not Print Protocol
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