During the last invoicing, if the rent is finished and the rent is in the Done status, billing invoicing will be performed. When the Create Invoice function is launched, the system checks whether all created invoices (whether it is a fee invoice, rent invoice, or other) are posted in the Car Rental Billing Overview. If an invoice is not posted, then the system displays an error message and does not settle the invoice. If all invoices are posted, then the system calculates the amount from the Rent Line into invoicing as follows:
Returned Date – Rent From - Invoiced days according to the Rent Bill table and then invoices the difference, see below.
For: Monthly Rent (170, Boolean)) = NO, Contract Status = Done
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The system calculates in hours the duration of the rental, i.e. Returned (Date), Returned (Time) - Rent From (date), Returned Rent From (Time) - invoiced days according to Car Rental Billing. He converts the result into hours, continues;
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v tab. API Rent a Car Setup will compare value z pole Accept of Car Return Toleration to (Hod), ak výsledek je:
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Duration of the rental in hours <= as the specified tolerance in the Accept off Car Return Toleration (h) field, or the Accept off Car Return Toleration (h) field is blank
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system Takes into account i.e. the value in the Car Return Toleration (h) field is deducted when the rent is billed, then converted to a day.
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Rounds up the whole day of the mountain.
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Example 1 to create an invoice:
Accept of Car Return Toleration to (Hr) = 28 h
Car Return Toleration (h) = 2 h
The rental was not invoiced – field Last Posting Date = empty.
Rental duration in hours=(2.3.2023 – 9:00:00)-(1.3.2023 – 7:00:00)=26 hours
26<28 It follows that we are counting down Car Return Toleration (h) = 2 hours = result is 24 hours = 1 day
On final invoicing, the system invoices the number of days (Rented days) from line 1 day.
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If the duration of the rental is in hod. > Jako hodnota v pole Accept of Car Return Toleration to (Hod), tak pole Car Return Toleration (h) Takes into account during the calculation (counted every started day)
Example 2 to create an invoice:
Exceeding Accept of Car Return Toleration to (Hod) Rent From: 3/1/23, 7:00, Returned Date 3/2/23, 4:00 PM. The resulting duration is 33 hours.
The duration of the rental is >28 hours, the system does not take into account tolerance. Converts hours to days and rounds up to whole days=2 days.
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The invoice invoices charges from the rental lines, which are invoiced only upon termination. Values entered in the Billed Kms, Trips, Fuels fields.
For: Monthly Rent (170, Boolean) = YES, Contract Status = Finished
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The system does not take into account the tolerance from Setup and Car
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When invoicing, it invoices from Returnd Date - Last Posting Date – billed days in Rent a Car Billing x rate per month/30
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Invoice from Rent Lines, +- km, trip- Charges that are invoiced only upon termination. Other fields (deposit, etc.) in Rent Lines are informative, invoiced via the Create Fee button.