Creation Credit Memo When Rental Bill

Billed when the vehicle is returned if Contract Status = Done, Returned Date is filled in.

After launching the Create Invoice button, the system checks whether all created invoices are posted in the Car Rental Billing Overview (whether it is an invoice for a fee, rent or other). If an invoice is not posted, then the system displays an error message and does not settle the invoice. If all invoices are posted, then compare the Last Posting Date and the Returned Date, if the Returned Date is lower, it creates a credit note for the given period, and if the Returned Date is higher, it will invoice the rent.

• Sales Invoice

  • It is created in the same way as described in the previous chapters

• Sales Credit Memo

  • VAT Date = Document Date = Posting Date = Working Date

  • Creates lines according to the rate period (NOT according to the period of invoiced rents)

    • If the rate has not been changed after the car has been returned, then one line is created by summing up all rentals (invoices) since the return of the vehicle

    • If a rate change has been made, then one line is created from the date of return of the vehicle to the date of the rate change-1D with the corresponding amount according to the given rate. The next line is from the date of the rate change to the date of the last invoiced period with the corresponding amount according to this rate. If the rate is changed several times, the procedure is the same.

    • SK SEYFOR localization: the same value is added to each document line in the field "slt_Original Document No. (51611910, Code[20])" from the last posted invoice for RENT (in the table "Car Rental Billing the value of the field "Rental Invoicing Type" = Rent Amount)

  • The system will be compiled into an overview Lines that correspond to the lines from the resulting document will be created, so there will be as many lines as there are lines in the document

    • Document No. not posted, document number (after posting), posting date is the same for each line

    • Rent from, Rent To matches the period from the invoice line

    • Rent total and Rent total with VAT correspond to the amount that is on the invoice line for the given period – it is not the total amount of the document

If a field was filled in in the Rent line:

• Number of Trips

• Posted Kilometer

• Fuels Amounts

The system creates a non-posted invoice for charges.

At the same time, the system creates a credit note for the rent.

The system writes the rows into the Car Rental Billing table. For invoiced fees, it creates a separate line for each fee.