We export the data via the Privacy Protection tab -> Data Content -> Data Protection Tool
Set to the row that will be set as the default for the subject of the data we want to export in the next step
Then click on the Data Protection Tool function.
You can export data for a person to Excel (Export Data Subject Data option) or to a RapidStart configuration package (Create Privacy Configuration Package option).
Export the data of the data subject to excel
If the user chooses the option to export to excel.
In the next step, the user can enter:
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Data subject
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The user clicks on the three dots and selects the table from which they want to identify the entity for data export.
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Based on the selected table, the user will select a number (contact, supplier...) in the "Data Subject Identifier" field
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Data Subject Identifier
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The user clicks on the three dots and selects the entity for which they want to export the data
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Subjects are always filtered to Type = Person
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Data Sensitivity
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The user selects the desired data sensitivity to be searched and exported by the system
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After specifying the conditions, the user can generate the data for preview before export
After clicking on the Next button, the system will search for where the subject's sensitive data (tables and fields) is written and the data will be generated to Excel and displayed in the user's report clipboard.
If the Data Sensitivity is set to Personal, Excel will also generate Sensitive data.
The user can open Excel and manage the data.
After the excel is generated, the subject is automatically marked as blocked for privacy reasons.
Export data via Rapidstar
If the user creates a privacy configuration package instead, a data package for the subject is created, which you can then view and edit.
After setting and clicking on the finish button (as in the chapter creating excel), a configuration package is created
The configuration package can be modified by the user (add or delete tables) after completion. When you click Finish, the configuration package opens
After completing without modification, the user searches for the Config Package:
The user searches for the created conf. package and opens it.
In the list, they will see all tables checked by default.
Records are filtered to the given contact number.
If the user wants to see the individual items of the table, he exports one by one/or all of them at once back to Excel
Once you're done, you'll see the log in your Privacy Activity, as it's required by GDPR for all data manipulation activities.